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Contract Type: Temporary

About us

Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 31 countries with more than 7,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas: Discover more here

We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.

We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.

Chiesi Corporate Functions

These are the functions supporting the business:

• Global HR
• Global Finance, Procurement & IT
• Group Legal & Corporate Affairs
• Global Communication & External Relations
• Transformation
• Global Strategy, Sustainability and Growth (SSG)

We are looking for a dynamic and proactive Assistant in the Secretarial Pool to join and support the Global Finance team, reporting to the Global Finance Assistants Coordinator, acting as trusted maker, taking care of communication with key internal and external stakeholders and working cooperatively with the whole team to help progressing towards its priorities.

The person will:

• Act as point of reference to facilitate the internal and external communication;
• Enhance quick and effective communication and information sharing across the Finance Community, leveraging digital tools to set and monitor recurring Meetings and Calls and manage common repositories and project material;
• Gather inputs from Group CFO, in coordination with the Global Finance Assistants Coordinator, on specific initiatives and liaise with the right reference person to ensure proper follow up; monitor ongoing initiatives and ensure deadlines and expectations are met;
• Lead specific project initiatives and work cooperatively with other team members to make things happen;
• Proactively manage the Global Finance team schedule, e-mail load and incoming calls; support the team in getting prepared for internal and external meetings by structuring power point presentations, summaries and agendas;
• Ensure that administrative tasks are run efficiently and effectively, according to company procedures and policies, using SAP/Dikesi;
• Ensure budget monitoring through internal budget trackers files and costs control;
• Travel management and travel booking including expenses reimbursement supporting the team.

Previous working experience is nice to have but not mandatory

Academic background, bachelor

Excellent office skills (Excel, Word, Power Point etc…)

• Adaptability and flexibility
• Attention to details
• Planning and organizational skills
• Learning agility

In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being.

We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.